Showing posts with label productivity. Show all posts
Showing posts with label productivity. Show all posts

Wednesday, January 31, 2007

10 Easy ways to supercharge your new job

by JOE HODOWANES, Special Sections Correspondent

When a U.S. president enters office, the entire Washington, D.C., press corps talks about the administration's first 100 days, which is a critical time for the party in office to gain momentum behind major legislation.

OK, so you're not the newly elected president of the United States. That means you have about 30 business days to make your first impressions at your new company and get the momentum going.

What follows are several activities and suggestions compiled from the book, "How to Land the Job of Your Life" by Jeff Taylor, founder of Monster.com, and Doug Hardy. These helpful hints can assist you in making a seamless transition into your new job.

1. Before you start a new job, write five strengths and weaknesses from your last job. Privately determine that you're going to change one or two of those weak behaviors in your next job. They don't have to be big changes. For example, are you always late to meetings? Decide to change that from day one at your new job. In those first few weeks, always be on time for your meetings.

2. Start with an on-the-job assessment. If you're a replacement, make a list of the things the former occupant of your position did right and wrong (you'll have to ask around). If it's a new job, make a list of all the reasons why the position was created.

3. Develop one new work habit that will make you more productive. Perhaps it's an organizing habit you already practiced in your job search: You've always put sticky notes all over your computer as reminders. Change to an electronic to-do list in the new job.

4. The great management teacher Peter Drucker suggests this powerful habit: Just before beginning a new job, write down what you expect will happen. Then check that statement three months and then a year later. You'll get a reality check on where you are and are not effective.

5. It's a great time to start working out, start eating better or learn a new skill. You've just proven to yourself that you can make positive changes happen in your work life, so why stop at that?

6. Set up a 10-day check with your boss. Say, "I've been working on the following five things. Do you feel that I'm spending my time in the right places?" This gives your boss the opportunity to say, "I'd really like you to be spending more time on this…" This isn't a formal performance review. You're just finding out if you're on track. Do this again after 30 days.

7. Keep a "brag book." Write down all of your accomplishments above and beyond the call of duty. What did you do? When did you do it? What were the results? When it comes to creating a resume in the future or being asked by a potential employer for your corporate accomplishments, this brag book will give you the ability to quickly produce what you have achieved.

8. Find a mentor. Look for an experienced person who has been with the company for a few years. Have regular conversations about what is going on in the company. Your boss may be a candidate for this role, or it may be someone in another part of the company.

9. Be sure to thank everyone who helped you in your job search. Call or write to them personally. Also, send e-mail updates to your personal network every four to eight weeks. These notes can be informal; the idea is simply to stay in touch. And don't forget to thank executive recruiters, employment counselors and employment coaches.

10. Finally, check in with yourself. At 100 days, assess the big picture. You're the CEO of your own life, so ask yourself important career questions such as how you're doing toward achieving your goals and do you like this company.

How to Win Friends & Influence People

Joe Hodowanes is a career strategy adviser in Tampa. Readers of The Tampa Tribune are qualified to receive a résumé critique, as well as a price quote if you decide that your résumré should be rewritten. For a risk-free telephone evaluation, e-mail your rrésumré to jmwanes@jmwanes.com or fax it to 813-264-9203. For questions, call Joe at 813-264-9172 or visit www.jmwanes.com.

Tuesday, January 30, 2007

12 Ways to Renew Yourself

Want to boost your productivity? Just as batteries need recharging, our minds and bodies need recharging as well. If you don’t take that time to recharge, you’ll likely experience burnout. It’s important to find ways to rejuvenate and refresh ourselves. By taking renewal breaks, you’ll be more productive, effective and satisfied with your job.

What are some ways to renew yourself? Through vacations, daily personal time, and real-time renewal and relaxation breaks.

Retreats/Vacation

Some workaholics boast about not taking a vacation for years. Others take vacation, but stay in contact with work on a daily basis by checking voicemail and e-mail. This is not a real vacation! We need time to unwind and totally relax. You’ll come back feeling refreshed and with more energy to tackle your work. Give yourself the gift of time off work. The organization will survive without you for a week or two.

Daily Personal Time

Take some time each day just for yourself, even if it’s just 15-20 minutes. Take time to pray, meditate or say affirmations. Spend time doing something you really enjoy, like reading or walking in nature. Do something that relaxes you, like soaking in a hot bath or enjoying a neck massage. Just 20 minutes will energize you and help you maintain a better frame of mind.

Real-time Renewal Breaks



When you’re feeling overloaded with work, it’s tempting to skip breaks and work through lunch. However, research shows that those who take frequent breaks are actually more productive in the long run. If you work too long on tasks, the time you need to solve problems increases five-fold. When you start to feel fatigued, take a quick renewal or relaxation break. Here are a few ideas. These will only take a few minutes and will increase your productivity throughout the day.
• Repeat positive affirmations. Keep affirmations on your desk. Repeat them regularly. This will help you stay positive.
• Express gratitude. Remind yourself of all the things you’re thankful for – your family, friends, your home, and even your work. Remember to say “thank you” to those who help you at work.
• Look for larger meaning and purpose in work activities. Keep the big picture in mind. Remember why you’re performing your work and who you benefit.
• Perform small acts of kindness. What can you do to show kindness? Maybe you can buy your co-worker a cup of coffee, bring someone flowers from your garden, or simply hold a door open for someone. Performing acts of kindness will help you to feel better about yourself too.
• Be playful at work. Tell a joke or tell a co-worker about a funny experience. Laughter can be great medicine.
• Take a short walk. Get outside to get some fresh air or just walk the halls to stretch your legs. The exercise, however short, will do you good.

Relaxation Techniques
You can also apply relaxation techniques right at your desk. Here are a few to try.
• Deep breathing – After an especially stressful situation, take a few minutes to breathe deeply. Inhale and count to five and then exhale slowly. As you exhale imagine all your tension leaving your body.
• Stretching – It helps to stretch tight muscles. If you feel self-conscious stretching in your cubicle, then go to the restroom and do your stretching there.
• Muscle tension and relaxation – Most people carry their tension in their neck and shoulders. Tense up those muscles, and then relax them. Repeat this a few times.
• Visualization – By using visualization you can take a little vacation in your mind for a few minutes. Imagine yourself on a warm, sandy beach soaking up the sun as you hear the waves crashing.

The next time you’re feeling fatigued, try out one of these ideas. And don’t forget to plan your next vacation too. Not only will you feel better, but you’ll boost your productivity as well.
Kathleen Barton is a keynote speaker, workshop presenter, and coach who heads her own firm, The Success Connection, specializing in purpose/passion, maximizing potential, career success, and work/life balance. She is also the author of Connecting with Success, Finding Your Purpose & Passion in Life and The Balancing Act: Managing Work & Life audio/workbook. Kathleen can be reached at http://www.the-success-connection.com


Wednesday, January 24, 2007

50 Ways to Take Notes

I am constantly writing notes. Whether it be for my blog, work, meeting, new ideas, or just basic notes, I am always jotting something down. So I started thinking about all the services I’ve used for taking notes and thought it would be a good idea to share them with you and while I’m at it, to make a list of any others that I find. Now, when it comes to note taking, I personally look for quick and simple. If I have something on my mind, I don’t want to go through some advanced system and climb a mountain just to save a note for myself. There won’t be all the note taking tools out there on my list, but ones that I feel get the job done well.

Quick Public Pages
Using a quick public page service, as I call it, is my favorite method of saving notes on the go. Some are simply a text field on a page that you fill and in click save, others allow you to record notes to a service directly through Instant Messaging with AIM, and some are full planners for creating well outlined documents.

  • ShortText - Fill in your text, click save, and you’ve got yourself a permanent url to a text note. Includes private pages as well.
  • YourDraft - Create and share content using a rich text editor (WYSIWYG) instantly without registration.
  • Cl1p.net - The Internet Clipboard. Copy and paste between computers.
  • Sabifoo - (Personal favorite) Simply use an Instant Message client (ie: AIM), message “sabifoo”, and your message is recorded online to a permanent link and RSS feed.
  • Deusto - A new service for the creation of small web pages (digital books) in a simple and fast manner.
  • Backpack - Organize to do lists, notes, images, photos and share.
  • BareWiki - Build your own website and easily allow others to edit it.
  • Infogami - Build good-looking, easily-editable web sites.
  • Zoho Planner - An online organizer to Plan & Organize yourself.
  • Change To Link - Easily create a page of information to bookmark or share with friends.
  • PasteHere - Make pastes from screenshots of your desktop, code from your clipboard, or any other image/text. Pages last for 15 days unregistered user / 30 days registered user.

Basic Note Taking
Quick public pages aren’t really made for note-taking, although they work really well for it. Here are a few services and applications that are meant for note taking.

  • Pianist - Simple memo manager helping you save your ideas.
  • JotCloud - Jot down notes in a cloud of sticky notes online.
  • Web Note - Quickly takes notes with an online post-it like interface.
  • Performancing Firefox - Meant for blogging, although it has a section for saving notes and drafts that works rather well.
  • Forty Internet Notebook - (Note: Service sadly may not be live much longer) Simple and categorized place for you to keep notes saved hierarchically.
  • Backpack - Organize to do lists, notes, images, photos and share.
  • JotSpot Live - JotSpot Live allows you, your colleagues or clients to take notes together on the same web page at the same time.
  • TaskToy - More for to-do lists, but also features searchable notes and memos.
  • Zoho Planner - An online organizer to Plan & Organize yourself.
  • Campfire - Although meant for chatting, Campfire also works great for taking notes! Read this How-To.
  • SyncNotes - “Your notes. Anywhere. Anyhow.”
  • Yahoo! Notepad - Yahoo! Notepad is very simple, especially when using this handy Notepad Bookmarklet.
  • Google Desktop Scratch Pad - Although Scratch Pad requires the Google Desktop software, I find myself using this little plugin all the time. Just type and it saves automatically.

Development
I’m a programmer and when I’ve got an idea on my mind for a script or code snippet, I want to get it down ASAP. I find that collaborative programming services, like Pastebin, or just a service that lets you save a script and share works perfectly. These are like quick public pages, but for programmers.

  • Pastebin - Collaborate on debugging code snippets and receive permanent links to code snippets.
  • TNX - “Simple web service for temporary text storage. A unique URL is generated, that can be easily pasted in a message, but is hard to guess.”
  • TextSnippets - Public source code repository in that you can tag and categorize code. You may also set snippets as private.
  • PasteHere - Make pastes from screenshots of your desktop, code from your clipboard, or any other image/text. Pages last for 15 days unregistered user / 30 days registered user.
  • Nopaste - Pastebin with Syntax Highlighting for PHP Programming.

Online Documents
I found that there are times that simple text notes just don’t always fit my needs. There may be a note or part of a document that I need to save with text formatting, colors, and headings, but most note-taking services are text-only. In time, I started using services like Writeboard more and more because I can just down notes with it during a conference adding headings and lists making reading my notes a lot more organized. Makes sense, so I decided to make a list of a few.

  • Writeboard - (I find I use this often because of Basecamp integration for work) Collaborative writing software online. Write, share, revise, compare. You can share by email invitation only.
  • Writely - Writely allows you to edit documents online with whomever you choose, and then publish and blog them online.
  • Rallypoint - (I use this for project notes often) Rallypoint combines the powerful features of your favorite desktop word processor with the collaborative abilities of a secure hosted wiki, giving you the best of both worlds.
  • Zoho Writer - Online tool to create a document, edit in your way, and share with anyone.
  • WideWord - Write and share documents easily, quickly and privately!
  • YourDraft - Create and share content instantly without registration. The WYSIWYG editor allows fast and flexible drafting.
  • gOffice Word Processing - gOffice has a nice Word Processor that I’ve only used once before, but worked well then. (Update: Just tested again and it seemed to have made an error when exporting, but works for saving still. Seems to work fine now)

Voice Recording
Don’t think your stuck with typing all your notes on a computer when it comes to note taking. Sometimes it’s just simpler to speak something out loud rather then writing and although the following services aren’t meant for taking notes specifically, they seem to work quite well. Sure, they are for emailing and podcasting, but that’s not stopping me!

  • Evoca - Evoca is excellent for recording podcasts, but it also seems to work for notes as well because when you record, it simply saves it to a list in that you can listen to at any time. They are private until published.
  • Odeo - For podcasting as well, but as does Evoca, Odeo’s podcast recorder also works well and saves your recordings as podcasts which you can easily listen to at any time. They are also private until published.
  • Springdoo - Springdoo allows you to send voice email, as does Slawesome. When you make a recording with Springdoo, it will allow you to preview the recording and send the address to others. Simple bookmark the address or send it to yourself.
  • Slawesome - Meant for emailing voice recordings, but I simply email myself and mark it in my email client as an important note in my memo folder. (Update: Voice recording does not appear to be working as of now, although the emails still send along with your note. It will save, but won’t play it seems.)

Start Pages
What better place to write notes then a start page that opens every time you open your web browser? As I mentioned the other day, I now have Netvibes as my homepage for my browser and I found that I use the Webnote module quite often. Most start pages include note functionality, but I’ll list a few favorites with note modules.

  • Netvibes - My start page of choice which has a simple Webnote module with auto-saving and multi-color selection.
  • PageFlakes - Personalized start page with notes and many “flakes” bringing the web to your fingertips.
  • Protopage - A very neat start page allowing for notes and drag and drop containers for just about anything. Also allows for making multiple pages and setting pages public.
  • Fold - Allows for adding of multiple Notepad Containers which you can drag and drop any where in your Fold Start Page.
  • Google Personalized - Google’s Personalized start page works great for notes when using the Google Notes Module that saves your notes automatically.

Online Databases
Online database services can also be used for managing notes. I’ve made a system in Dabble DB and Zoho Creator for notes which I have made to my liking because I choose what is recorded. Any of the following will allow you to create your own database application for recording your notes.

  • Dabble DB - (Private Beta) Dabble DB is the most powerful service of the bunch with large customization options and application flexibility. Can’t wait for it to go public so everyone can experience it’s power.
  • TracksLife - “Your Friendly, Personal, Online Spread-abase.” Very simple system that works very well. Also allows for public tracks and rss feeds.
  • Zoho Creator - Free online service to create and share web applications with just a few mouse clicks. Very customizable.
  • FlexLists - Create your own online sharable lists with this database like service allowing for custom fields and values.
  • Lazybase - Lazybase allows anyone to design, create and share a database of whatever they like.

That about wraps it up! I hope this list was of help for anyone looking for simple solutions on taking notes. As always when I make a list, if you know of any other services, feel free to share with us in the comments. And for those of you curious as to what solutions I use most often, I tend to use Google Scratch Pad, Netvibes, and Writeboard the most and have recently become addicted to Sabifoo. What ones do you use?

Source: http://www.solutionwatch.com/368/fifty-ways-to-take-notes/

Tuesday, January 23, 2007

The 7 Top Ways Millionaires Become Wealthy

There are 7 common factors to those who build net fortunes of one million dollars or more. In America, there has never been more personal wealth than there is today; yet most American’s are not wealthy. Amazingly, a mere 3.5% of our households own almost one-half of the wealth in the United States! Although we may be hard working, educated, moderate to high-income earners, why are so few of us affluent?

In studying the affluent, I found a pattern that the wealthy follow. It is more often the result of planning, hard work, perseverance, and self-discipline that determines who become wealthy. The factors compiled here are summarized from the research done by Thomas Stanley Ph.D. on over 1100 actual millionaires (many are multi-millionaires) in the U.S. today.

1) Live Well Below Your Means

Don’t be fooled.The ‘average’ millionaire doesn’t look like a millionaire! The key word here is frugal, frugal, and frugal. The typical person is America is a consumptionist. It’s in our blood. We work hard, make money, and spend it well. Not the typical millionaire! They play great defense (saving and investing) as well as offense (making money). Just like in football – great offense is exciting…but great defense wins games. An interesting note: Millionaires on average claimed their spouses were as frugal or more than they were. It’s a family affair: Sacrifice high consumption today, for financial freedom tomorrow.

2) Spend Your Time, Energy, and Money in Ways that Build Wealth.

Although the road to Millionaire’s Ville takes a frugal path, they pay well for training and advice. Do investment planning. Go to seminars. Hire good attorneys, tax accountants, mentors and coaches. Learn to identify and invest in assets that produce income. The wealthy spend money when the investment will protect and grow their assets. Millionaires also know the details: How much is spent each month and on food, clothing, and shelter. The non-wealthy say they don’t have time to plan, while the wealthy make time to plan. But here’s the shocker: The average millionaire spends 8.5 hours per month planning, while the non-affluent spend 4.5 hours or less planning. How can 4 more hours per week impact your future? Make it happen and the odds are in your favor of joining the truly wealthy!

3) Choose Financial Independence over Displaying High Social Status

The wealthy run highly efficient operations both in business and at home. Most live in average neighborhoods, and drive average cars. They’re not interested in keeping up with the Jones’ – because the Jones’ aren’t financially free. It takes lots of energy to consume big mortgages, change homes every few years, buy the most recent model cars, and wear the latest fashions. The wealthy drive typically American made cars! Japanese cars come in 2nd place; half of these are Toyota Camrys. Yes, significant value per dollar is the key here. The Millionaire’s Motto: You aren’t what you drive. The status cars – Lexus, BMW’s, Mercedes? At 6.4% or less per each brand.

4) Don’t Accept Economic Support from Your Parents once Outside the Home

Sounds painful doesn’t it? It’s a fact that has taught the wealthy how to earn, keep, and invest money. Parents of the wealthy do not, or cannot, provide “economic outpatient care”. The results are clear: The more dollars the adult children receive, the fewer they accumulate. Those who are given less are motivated to accumulate more on their own merits. An amazing fact: 80% of millionaires are first generation millionaires; they have made their money on their own, in their lifetime. Many of these folks have been immigrants to the U.S., starting out with minimal cash on hand. Work hard to learn and generate wealth—it CAN be done, and happens in America every day.

5) Teach your children to be economically self-sufficient to foster a “Wealth Mind-Set”

Provide your children fish and they will eat for a day. Teach them to fish and they will eat for a lifetime. As you might guess, children who grew up to be affluent, who had affluent parents, were taught to be disciplined and intentional with their money. Robert Kyosaki, author of Rich Dad Poor Dad, didn’t cave in when his son asked for a car at 16 years old, even when the neighbor kids were being given cars by their parents. He gave his son $3000, and a subscription to the Wall Street Journal, and a few books on investing in the stock market. Now Rich Dad’s son watches more CNN than MTV. He has the motivation, and is getting an education that will provide him for a lifetime, well beyond his first car purchase.

6) Become Proficient in Targeting Market Opportunities

Find your niche, like the wealthy do. Follow where the money flows, and look for specialized opportunities. Why not target the wealthy themselves? Yes, they are frugal, especially first generation self-made wealthy. BUT…they spend openly on investing in themselves and their families. Investment advice and services, business training, software, tax advice, legal, medical, dental, health, real estate, and education are top priorities. They pay well for products and services that protect and grow their assets. Remember the majority of the wealthy are self-employed entrepreneurs. Followed by medical professionals and business executives.

7) Choose the Right Occupation

You now have a good idea of what the affluent do. 20% are retirees. Of the remaining 80%, most of these are self-made businessmen and women. Keep in mind that entrepreneurs are 4 times more likely to become millionaires than those who work for others. There is no one business, or group of business more likely to breed millionaire-hood. Some are lecturers, others medical professionals, farmers, small manufacturers, and corner mom and pop stores. The most important predictor is the characteristics of the owner, than the type of business. It’s the winning combination of skills and attitude that hit’s the wealth target.

NOTE: The affluent attribute being honest with all people as the most important characteristic in their businesses, tied with being well disciplined. The vast majority of the wealthy were not stellar students, or born into money. They have made it through following a few simple principles and being consistent.

Best of all, you can do these! For more information, participate in Steve's LIVE workshops from your home or office. Curious about how that's possible? See the link below.



Source: http://www.selfgrowth.com

Monday, January 22, 2007

7 Easy Ways to Spend Less Time on the Phone

Reviewing a typical day's activities, you're shocked to discover how much time you spent on the phone. Even as you're adding up the number of calls, the phone rings again. "Here goes another twenty minutes," you mutter. Meanwhile, your desk overflows with uncompleted paper work. Fortunately, there are strategies for reducing your telephone time. Here are my 7 top ways to spend less time on the phone. I used every one of them during my twenty-three years in management, so I guarantee they will be useful for you.

1.Budget (yes, budget) your phone time. With six calls to make, allow yourself no more than thirty minutes to complete all of them. Obviously, this constraint will discipline you to get to the point, cover the point and make an exit.

2.As I have just indicated, batch your calls. Instead of scattering them throughout the day, make your calls consecutively. You'll shift into a "telephone mood," comparable to what athletes call "the zone." The second call becomes easier than the first, the third call even easier. Your efficiency escalates, and you accomplish more sooner.

3. Rely on E-mail more consistently. This is my favorite way to avoid phone tag. E-mail allows us to send messages at our most convenient time. Too, we will probably use fewer words (and time) than we would use by phone.

4. Make calls from your cell phone, if you can handle the phone safely while driving. When you tell someone, "Hi, Ted, I've got a couple of minutes to chat as I'm driving into downtown Atlanta," you're triggering them to get to the heart of the call instantly.

5. Outline what you intend to cover in the your calls. The outline keeps you from rambling, and from having to call again to cover an item you forgot to mention--embarrassing as well as time consuming. Ordinarily, I use a key word outline that resembles a grocery list. For example, in calling to get details about my next speaking engagement, my notes might include: time, duration, microphone, handouts, number attending, introducer and convention theme.

6.
Call people just before lunch and just before closing time. I guarantee they won't be longwinded then.

7. When you have said what is important, make a summary statement and say farewell: "Barbara, it's my understanding that you have given me permission to exceed two or three budget items as long as I stay within the departmental budget. Thanks for the clarification. That's all I needed to know. Goodbye."

Source: http://Top7Business.com/

Thursday, January 18, 2007

10 Ways to Eliminate Obstacles to Success

Boosting Productivity: 10 Ways to Eliminate Obstacles to Success

Can you recall ever working in a situation that you'd describe today as the "job from hell"? If so, even if you knew how to do the job well, you'd probably say that you lacked the essentials for getting your work done.

Many people suffer silently while they're really missing the authority, training, tools, job support, guidance, resources, information, or incentives to be effective. On top of these problems, people may encounter other road blocks to getting things done. Their hurdles might include tangled communications, non-supportive managers, a lack of cooperation, unavailable colleagues, and cumbersome procedures.

When people experience these situations, they're struggling with what I refer to as "burning hassles." Companies that tackle burning hassles head-on can systematically remove these frustrating, mind-numbing barriers to success. This article explains 10 ways to bulldoze obstacles so that you, too, can get rid of them. The benefits will include a visible increase in both personal and organizational performance.

What's Wrong with a Few Obstacles?

Companies that follow what I call a "tough love policy" perpetually expect personnel to find a way to work around nearly every problem they encounter. It's the model in which people are expected to do what they're supposed to do while maintaining a stiff upper lip. Can't the folks who complain about hassles or information holes just "get over it" and be glad they even have a job or contract?

The problem is, people spend endless hours of precious time fighting battles they may not win. Even if people know their jobs inside out, they're usually no match for the boulders that block their every move. And all the while, morale, productivity, and potential profits are simply disappearing down the drain.

10 Keys to Conquering Obstacles to Success


If people have skill deficiencies -- a true lack of job knowledge -- or not enough job practice, you would remedy those through training and/or more repetition on the job. But if people already know how to do their jobs and are facing hurdles, you can start removing these frustrating hassles by being alert for the opportunities below. (You can even adapt this list into a checklist or survey to poll your staff.)

1. Troubleshoot any clogged communications that delay or distort important broadcasts. These could be dragging down both productivity and morale.

2. Identify missing information, such as incomplete, outdated, or inaccurate procedures, standards, schedules, facts, or data needed to do a job. Supply the information as soon as possible, and be sure to maintain it regularly.

3. Be alert for poor cooperation from managers, peers, or suppliers. And by all means, don't "shoot the messenger" when people report these problems!

4. Check for any absent or inadequate tools, equipment, space, lighting, or supplies. These conditions can seriously reduce the ability to do one's job.

5. Uncover overly complex procedures that can be simplified, automated, or even eliminated. The simpler you can make your processes, the better!

6. Correct any work environments or conditions that are problematic or unsafe. Do everything possible to avoid accidents and liability concerns.

7. Recognize where task support ought to be coming from supervision, job aids, quick reference guides, or online assistance. If it's missing, supply it!

8. Look for and reduce extreme work pressure due to unattainable deadlines or workloads. People can't sustain their productivity under these conditions.

9. Be sure people have regular, complete feedback on performance quality, including timely access to data about customer desires and concerns.

10. Sort out any conflicting priorities or directions from authority figures. When people work on multiple projects, this type of confusion is common.


And Here's a Bonus Tip:


It's important to clear up situations in which someone has the responsibility to do a job but lacks the authority to act. Until that's resolved, work is an uphill battle!

In conclusion, are you unsure of where to begin identifying your burning hassles? Try asking your staff or colleagues what's impeding their work. Remember to use these ground rules: No blaming or accusing! Everyone should feel free to speak up without being criticized, and everyone can help brainstorm the solutions.

Source:http://digg.com/business_finance/Boosting_Productivity_10_Ways_to_Eliminate_Obstacles_to_Success

Wednesday, January 17, 2007

10 ways to get rid of spam in your e-mail account

After writing this article last week, I got a lot of feedback, especially regarding the 10MinuteMail that I’ve presented. The feedback got me thinking that there are lots of alternatives to the one I’ve presented, so I started searching, and here’s what I found, regarding anti-spam accounts and services:


1. dodgeit.com

I’ve heard many people mention this website as being one of the best of its kind. I tried it, and found it has its ups and downs. What I liked was that you can choose your own address, an option that wasn’t available in 10minutemail, the other spam-mail service that I knew of. Another thing I liked was that you’re able to watch your e-mails through RSS. I chose kNox@dodgeit.com, and carried on. To my surprise, I had 4 e-mails in my inbox. I was surprised, especially because I hadn’t registered for anything. Two of the messages were registration ones from Google, and the other two from some other .dk website. This is a serious downside, seing as many websites send the password in the confirmation e-mail, making those accounts very vulnerable. You can, however, get rid of this drawback by password-protecting your account (for a fee, of course). Cool service, but if you’re not going to password-protect the account, I won’t suggest registering important accounts through it.

2. mailinator.com

This is another service I heard lots about. This made me try it out, and here’s what I found: when you open the website, you can notice a small auto-generated e-mail address on the right, and if you click it you can check your messages. Mailinator provides RSS support, such as dodgeit, but, seeing as though it randomly generates e-mail addresses, I think it’s almost impossible that you get the same account as somebody else. However, it IS possible (as the authors admit) to have your messages read by other people, the security level being practically 0. Apart from the randomly generated addresses, there is another way to get e-mail to an account: when an e-mail is received by an account, that account is created. Above the autogenerated address you can log into any account, and check the e-mails there. All in all, pretty good website, as far as spam mails go.

3. bugmenot.com

Bugmenot is not an actual e-mail service, but it works for the same purpose as those I’ve presented so far, but, unlike those websites, this is more of an online community. Let’s say you need a username for a certain website. Just go there, type in the website you need, and several usernames appear, usernames which are submitted by other users. It’s important to note that bugmenot only deals with websites that require a username to view content. For example, I tried searching for digg.com there, and the search returned nothing, because on digg you can view content without being registered (the same should go for reddit, but the search returned a few accounts). As a personal remark, I would add that the website may work for extremely lazy people, but I don’t agree with its way of dealing with blocked content. It’s, by far, easier to register an account yourself, rather than sharing one with nobody knows how many people. Still, the method seems to be working, and the websites that are affected seem to be having no problem with it.

4. Spamex.com

I liked the layout of Spamex.com, but, to say the truth, that’s about it. The first thing that made me wonder about Spamex was their own ad:

Spamex works with everything (Internet Explorer, Netscape, Opera PC, Mac, Unix, AOL, Earthlink, Juno, Hotmail, Yahoo mail, Eudora, Outlook, Outlook Express, Pegasas, and more…)

No mention of Firefox whatsoever. But that’s not the point, so let’s move on. The next thing I felt a small discomfort for was the price. It’s ot that it’s too high, not that the payment methods aren’t right, it’s just that it exists. I don’t like to spend money on useless things, or even things that are cool now, but tomorrow is uncertain. If you’re like me, you can understand my reaction. I think that the whole concept of paying for a spam-collector is wrong. I mean, there’s a bunch of free accounts out there, and if I want a large spam-account I’d use Hotmail, or even Yahoo! (whose spam filters have begun to let me down big time. Not only does spam get through and end up in my inbox, but the worse part is that normal e-mail (even ones sent from @yahoo.com addresses) ends up in my Bulk folder, and since I don’t read the hundreds of spam per day, it gets deleted). After some thinking, I decided to forget the whole thing and go for a one-month trial. I registered (not with my real address, I’ll tell you why), and skipped the process of installing a toolbar in my browser (again, no Firefox support). Then, I was on my way creating an address. It can be Random, or Custom (where you can choose your own username and one of two domains - spamex.com and xemaps.com. Now to the part that bugged me: spamex tries to forward incoming mail to your real address. Er, I wonder why, because the whole purpose of the address is to have your account spam-free, and not filled with annoying buggy little messages. Bottom line, I wasn’t impressed with the service at all. I’d rather go with a sacrifice account through Yahoo!.

5. spamgourmet.com

At a first sight, Spamgourmet also has something I don’t like - forwarding e-mails. After analyzing the website a bit, I found why it forwards e-mails: it’s not an actual anti-spam e-mail, that collects messages and disappears after a while. You can use this by entering the false e-mail provided by spamgourmet, and if you get too much spam just disable the account, and your real e-mail address is spam-free once again. Nice service, but I’d rather like one that didn’t have anything to do with my real address.

6. Pookmail.com

Pookmail is a nice service, that resembles dodgeit and mailinator by how it works. You just go to the website, choose an account (any one that you wish) and all there is left to do is check your messages. The only difference is that the e-mail address is available for 24 hours (more than enough for a temporary account, if you ask me).

7. tempinbox.com

Tempinbox is, yet again, very similar to other websites presented here, such as Pookmail, dodgeit, or mailinator. You go there, you choose an address, and wait for the e-mail to arrive. I searched through the FAQ, but there was no mention (that I could find) on the validity of an address, so I suppose it lasts forever.

8. trashmail.net

Trashmail is a combination between spamgourmet and dodgeit. You can select the exact account you desire, the number of forwards received by your real e-mail address (which you have to provide), and the exact life span of the account (from 1 day up to 6 months). The e-mail address disables itself either after the number of forwards has been reached, or when its life span has ended. Cool service, worth giving it a shot.

9. 2prong.com

2prong is an awesome site, as it has what other websites of the genre lack. Beside the usual options (random address, customizable address), 2prong has something that Mailinator, dodgeit, 10 minute mail and others need: it constantly changes domain names, in order to avoid getting banned by websites. This is a really ingenious finding, which I find to my liking.

10. spammotel.com

Spam Motel is a cute website, yet another of the genre, and I didn’t really find anything new about it. The only novelty was that the messages that spammotel sends have a tag which you choose (Fwd:, Spam:, Urgent:, or a custom message). Not a big thing, not a bad thing. Bottom line, this website is like many others.

Well, these are all the alternatives to getting rid of spam that I found. Of course, you could create a back-up e-mail address (on Yahoo! or whatever) and get rid of the bother, but I think that these websites are more useful. Which one did you like best?


Source: http://digg.com/tech_news/10_ways_to_get_rid_of_spam_in_your_e_mail_account_2

Monday, January 15, 2007

5 Ways to Use Your Time More Efficiently

I’ve been studying time management for about 20 years now and I can tell you this for certain about the best way to manage your available time: for every theory, there is an equal and opposite theory. Lots of help, right? Bear with me for a moment.

I was getting ready to start one of my “9 Ways to . . .” articles when I realized, people don’t really want 9 ways to manage their time; they want one way – the best way. The problem with trying to tell you the best way, is that I’ve found several strategies to be extremely effective in getting the job done. So for this article, I’m listing my personal favorite, and four more that have served me well.
  1. Create lists. In 18 Reasons to Love Lists, I talk about the subconscious power behind creating a list of everything you have to do and how I have a list for just about everything. The reason lists work so well, is that they make you stop and really think about everything you have to do. The next step would be to consider whether everything on your list is accomplishable in the time available. Most of the time, it’s not. So what’s next? You must prioritize your list items. The problem you’ll run into here, though, is that sometimes what is most important isn’t doable right now, or even in the time available, so you must put it off to another time. That’s fine, as long as you really do come back to it. (By the way, never, ever, check something as completed until after you’ve done it.) This is why keeping ongoing lists is so important. But how do you prioritize when your projects are many and varied, and some things simply must be done while others are more important but optional?
  2. Evaluate your top 20. In How to Maximize Your Personal Productivity, I explain the Pareto principle in detail. From a time management perspective, you must identify those activities that contribute 80% or more or your value to your business. (This applies whether you work for yourself or someone else.) What are those precious few tasks that actually contribute to income for your company and, therefore, yourself? Whatever those tasks are, perform them first. For me it’s one thing; writing. If I spend just 90 minutes per day, every day, five days per week, writing, everything else I do falls into place. Blogging, speaking, consulting, training – everything – revolves around writing.
  3. Time chunk. Once you’ve determined what your top 20 tasks are, group them. Then, group everything else. For example, when I sit down to write a blog post, I write it from start to finish, proofread and edit it, and then post it – all in one sitting. I get up for breaks when I need to do so, but I don’t put it down and come back to it later – that wastes time. I have found this method to work wonderfully because it makes you focus. The longer you spend on an idea or thought, the more ideas you get related to that thought. Therefore, as you spend more time focused on a project, the easier the project becomes to complete. Now, if you have a huge project to complete, you will have to break it down into manageable chunks. I have personally found that working in 90-minute segments, 3 hours at a time, works best for me. I have worked as many as 9 hours in one day in that highly focused, highly productive, extremely efficient mode. Grouping your other, less-productive tasks is very effective as well. For instance, run all your errands at once, and do all of your online shopping once per week. I keep a running list of things to buy from Amazon and make my purchases when I get enough items to avoid the shipping charge. Hey, every little bit helps, right?
  4. Do it now. Another highly effective time management model is the “Do it now” theory. In this system, when a task presents itself, you do it now. When your desk gets piled up, you sort through all the paper and each time your hand lands on something that requires action, you do it now. When someone calls and asks you to do something, if you agree to do it, you do it now. This method makes you stop and think about the interruptions you allow into your day. If you’re having a day where you’re swamped, you’ll think twice before picking up that phone because you know if you’re asked to do something, you’ll have to do it now. If you choose not to answer the phone, the person on the other end might just call someone else to do that little chore. You learn these things with the “Do it now” approach and that’s one reason I like it. If you don’t like lists, for whatever reason, you’ll love the do it now system because there’s rarely a need for a list. What I like best about the “Do it now” approach is that is eliminates brain clutter. Having a long list of undone tasks can clutter up your brain and keep you from getting anything accomplished. Doing everything now eliminates that problem because you’ve done everything that has crossed your path. You still must prioritize in this system, but the way you do so is by deciding if the task that has interrupted your workflow is more important than what you’re doing now. If not, you continue with your current project. If it is, you stop, complete the task now, and come back to your project. Some theorists say that it is slightly less effective than time chunking because if you stop to do something else, it takes you longer to get back on track with your project. However, if you’ve ever had trouble concentrating because you were worried that you were going to forget some important task, you’ll understand why doing it now can be just as effective. I try to practice a little of both throughout my day, which brings me to my favorite time-management system of all:
  5. Your ideal day. Working in my husband’s dental practice for five years taught me the benefit of this technique, but it was a while before I started applying in my own business. Since I have – about a year ago now - my productivity has greatly increased and the best part is that my personal satisfaction with what I’ve accomplished at the end of the day has greatly increased as well. Here’s what you do. Forget the lists for a moment and think about your top 20 activities. What are they? Write them down. Over the course of about a week, maybe two for you, when would you most ideally complete these important tasks? For example, if you need to call on clients, when is the best time to do that? Once you have all those activities arranged, start thinking about your ideal day. When would you complete your most important tasks - morning or afternoon? Would you have time set aside for catching up on lists? Would you make sure you had time for exercise? Would you set aside time to “Do it now” and do whatever inspires you? Would you make time for reading important articles in your field? How would your day look if you could wave a magic wand and make it exactly the way you want it - the most productive, both personally and professionally? Want some good news – it can be that way. Exactly. Here’s my ideal day. I get up at 6 AM, hug both of my cats, and start my tea. I go outside and feed the birds while the water is getting hot. While the tea is steeping, I make my breakfast. After eating, I go into my office to do my daily goal writing and “Self MEI.” (In Put Yourself First, I talk about how it’s hard for me to Motivate, Educate, or Inspire someone else when I haven’t first motivated, educated, or inspired myself.) I spend an hour on Self MEI on my ideal days. Then, I get on the treadmill for 30 minutes, followed by a shower and getting dressed for the day. By this time, it’s 9 AM and I’m ready to write. I write my blog posts, speeches, training projects, or seminars in the morning because this is when I’m at my best. Sometime around Noon, I’ll eat lunch. Then, in the afternoon of my ideal day, I work on all those other projects that are less important, but must be done nonetheless. If I’m working on something really big, I might go back to writing; this is where prioritizing and keeping lists comes in handy. And, as you can see, my ideal day is definitely time-chunked. I usually end my work day at 5 or 6 PM, but not before taking time to create tomorrow’s ideal day. I look at my lists and carry over anything that did not get accomplished. I finish the evening with household chores, just like anybody else, you know the drill – laundry, cooking supper, cleaning up this mess or that, followed by some “down time” with my husband, on the couch, watching TV for about an hour before going to bed.


Source: http://www.debramoorhead.com/blog/?p=134

Monday, January 8, 2007

20 Different Ways to Manage Your ToDos

How many ways are there to manage your task list? Almost as many as there are people with tasks to do. Here are 20 different ways of tracking your to dos, with examples of each.

You probably use more than one of these options, depending on what you’re trying to manage and what suits your temperament. Or maybe you have some other ideas. If so, share them here.

1. Free web-based to do list managers. Remember the Milk supports sharing lists, email add of tasks, and SMS reminders. Ta-da List is 37Signals’ stripped-down version of their for-pay Backpack information manager. Voo2Do includes project management capabilities like support for software scheduling and tasks organized by project.


2. The Hipster PDA. A pile of index cards held together with a small binder clip plus a Fisher Space Pen as a stylus. Carry it in your pocket. Take notes on the cards. Categorize using rainbow-colored cards. Reorder as necessary. Learn more on the Hipster PDA wiki.

3. Text files. You can put everything in one big text file. You can implement GTD with text files. If you get really excited about your text files, try the Todo.txt scripts that give you powerful editing, searching, sorting, and progress reporting.

4. Task list integrated with your desktop or online calendar. The 30 Boxes online calendar offers taggable to do lists. Yahoo’s calendar incorporates a simple task list. Microsoft Outlook, Microsoft Entourage, and the Mac’s iCal software all offer task management capabilities.

5. Word processor or spreadsheet, desktop or online. Of course you can use Microsoft Office or OpenOffice. Create task lists that look just as you want, print them out, and get the tactile pleasure of scribbling off tasks as you complete them. Online versions make it super-easy to share lists with your family members or coworkers, like when you want to add items to the grocery list. Two biggies in this category are Google Docs & Spreadsheets and Zoho Office.

6. The Emergent Task Planner. PDF files that you print out. Developed by David Seah, these pages guide your work each day using time boxing. You list what you need to do, estimate how long each will take, and schedule them in blocks of time.

7. To do list widget on an Ajax start page. I like Netvibes’ to do list module. When you check off an item, it remains on the list, but crossed out, giving you feel-good feedback as to what you’ve completed. But you don’t have to use an actual task list widget. The start pages offer various sticky notes and text editor widgets that could be used also.

8. Paper-based 1980s-era planner. Remember Filofax? The Franklin Planner? No self-respecting Gordon Gekko wannabe of the late eighties would be without a bulging binder of to dos and calendar items and contacts. Then the Palm Pilot came along and it was named the “Filofax of the nineties.” Now paper planners are still used, but they no longer qualify as status symbols.

9. Desktop note taking app. You might use this as an intermediate spot between your brain and a more structured to do list or project planner. Check out our profile of four of them: Sidenote and mynotes on the Mac, EverNote and OneNote on Windows. Readers also mentioned VoodooPad (Mac), Yojimbo (Mac), and Tomboy (Linux) among possibilities to consider.

10. Build-your-own custom online to do list manager with Dabble DB, Ning, or Coghead. This new breed of do-it-yourself web app platforms make it easier than ever before to create sharable online software. Creating a to do list app would be a good way of checking out how capable these services are.

11. Sticky notes everywhere. Not electronic stickies–real stickies. They’re not ideal as a primary means of managing tasks but come on, admit it, haven’t you put a sticky note on the bezel of your computer monitor to remind yourself to do something? I also put stickies on the front door when I need to remember to take something with me the next time I leave. Plus, sticky notes are great for doing preliminary project planning–write each task on a sticky note, perhaps categorized by color–and shift them around on a big board to see how tasks fit together.

12. Mind mapping. Feeling stuck in a rut? Not making progress on your goals? Mind mapping can open up new ways of thinking about how you should move forward. You can doodle a mind map on a piece of paper or use mind mapping software. You can choose from open source (e.g., FreeMind), freeware or shareware (e.g., Compendium), or for-purchase (e.g., MindManager).

13. Open-source personal information manager (PIM) on your own web server. Perfect for someone who knows how to hack and wants to customize their information management. Tudu lists is available as source code or in a hosted version. Tracks, built in Ruby, implements GTD and can be installed as desktop software because it comes with a built-in webserver. Gravity GTD also implements GTD.

14. Fancy notebook with a fancy pen. If you love interacting with beautiful, well-made things, maybe this is the choice for you. Moleskine is the most well-known of the prestige notebooks, but it’s not the only one. Paperblanks offers beautifully designed notebooks that are almost works of art in themselves. What kind of pen is worthy of those notebooks? Perhaps a Montblanc or a Conway Stewart.

15. PDA software with its desktop counterpart. For example, Palm devices like the Treo come with Palm Desktop. Makes sync ultra-easy. But you might give up some features you want in your task manager in exchange for ease of synchronization.

16. Desktop to do list app for your PC or Mac. To Do X for Mac allows you to print in many different ways–great if you like to enter and manage tasks online, but print and carry lists with you. There are, of course, lots of shareware options for Windows and Mac including To-do List 2.2.1 for Windows.

17. Or create your own desktop app. If you’re at all familiar with Microsoft Access or another desktop database management program, it’d be easy to create a table of tasks with whatever attributes you want: due date, category, project, and so forth.

18. Outliner software, web or desktop-based. Good if you are managing multiple projects but don’t want the overhead or extra complexity of a project management app with Gantt and PERT charts. Buy a Mac, and you’ll get OmniOutliner. If you’re an RSS geek, you might like to use Dave Winer’s OPML Editor. On Windows, you might try NoteMap. Want to combine your outliner with a mobile PDA? Try the Carson method, one geek’s method that uses OmniOutliner with the Hipster PDA.

19. Online wiki. Free wiki services like PBwiki and Wikispaces make it easy to create, edit, and share web pages. Some wiki platforms support interaction beyond simple creation and editing of pages. Have you heard of Monkey GTD, a “GTD inspired task manager” that uses TiddlyWiki plus plugins to implement getting things done? Here’s Monkey GTD in action.

20. A piece of paper with a pen. Easiest and cheapest. I use looseleaf paper, one page per “context” (at computer, at home, errands, to call) and staple them together. It’s completely mobile, just fold and go, and I love scribbling out items when I complete them.

The Mind Map Book: How to Use Radiant Thinking to Maximize Your Brain's Untapped Potential

Sourse: http://webworkerdaily.com/2007/01/07/20-different-ways-to-manage-your-to-dos

Thursday, January 4, 2007

10 Ways To Access The Power Source

1) The Power of Life is accessed by slowing down, coming to a halt, and experiencing the full-tilt boogie of the present moment where all the action is!! Enjoy the moment at hand, for it’s the only time there is

2) This is where God is found, and joy, love, patience, kindness and compassion–by following your breath throughout the day and in moments of deep meditation.


3) You insult your Power Source by failing to strive for excellence. Strive for excellence by consciously becoming a better person than you were yesterday. Look over your past life and remember all of your successes. Whatever your circumstances, use the past as a rich source, searching out all the triumphs and accolades. When you search for what went wrong, then you are blind to what went right, so the past only mirrors the shortcomings you now face.
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Wednesday, January 3, 2007

Ten Ways to Improve Your Interpersonal Skills

Don’t discount the importance of interpersonal skills in the workplace. How you are perceived by your manager and coworkers plays a large role in things as minor as your day-to-day happiness at the office and as major as the future of your career.

No matter how hard you work or how many brilliant ideas you may have, if you can’t connect with the people working around you, your professional life will suffer. The good news is that there are several concrete things you can do to improve your social skills and become closer to your colleagues, all of which will ultimately help you succeed in today’s working world.

Try these 10 helpful tips for improving your interpersonal skills:

1. Smile. Few people want to be around someone who is always down in the dumps. Do your best to be friendly and upbeat with your coworkers. Maintain a positive, cheerful attitude about work and about life. Smile often. The positive energy you radiate will draw others to you.

2. Be appreciative. Find one positive thing about everyone you work with and let them hear it. Be generous with praise and kind words of encouragement. Say thanks when someone helps you. Make colleagues feel welcome when they call or stop by your office. If you let others know that they are appreciated, they’ll want to give you their best.
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Top 10 Ways to Improve Reading Skills


Nothing is more important to academic achievement than being a good reader. Parents know their children best and can provide the one-on-one time and attention that will lead them to success in reading. Here is a list of ways to help your children become more effective readers.

1. Set aside a regular time to read to your children every day.
Studies show that regularly reading out loud to children will produce significant gains in reading comprehension, vocabulary, and the decoding of words. Whether your children are preschoolers or preteens, it will increase their desire to read independently.

2. Surround your children with reading material.
Children with a large array of reading materials in their homes score higher on standardized tests. Tempt your kids to read by having a large supply of appealing books and magazines at their reading level. Put the reading materials in cars, bathrooms, bedrooms, family rooms, and even by the TV. Read more

Tuesday, January 2, 2007

11 Great Ways To Start Your Day

STEP 1: Wake up at the same time. You’ll be amazed at how much easier it is to face the morning if your body automatically wakes itself up. If you’re alarm clock dependent then you need to make sure you’re getting enough sleep. Get into a routine of going to bed and waking up at the same time - your body will thank you for it! Also try setting your stereo as an alarm you can lull yourself awake with your favorite tunes.

STEP 2: Take a shower. Most of you probably already do this, but if you normally shower at night consider a switch to the am. That blast of water is sure to wake you up, but don’t up the temperature too high or it’ll put you back to sleep! Read more

Monday, January 1, 2007

10 Ways To Use Speaking to Further Your Career Goals

In this article by JoAnn Hines, you'll discover how public speaking can boost your career!

Professional speaking is one of the easiest ways to enhance your career. Opportunities abound; no matter how experienced or inexperienced. The more you speak the better you will become. You will establish a reputation as someone knowledgeable in your field and people will contact you for speaking opportunities as a result.

Everyone has to start somewhere. Here are 10 ways learning to be a speaker can enhance your career.

1. When you speak you automatically assume the role of an expert. People are coming to hear what you say, right? That routinely positions you in the role of an expert. The more credentials you add to your "expert" status the more valuable you become.

2. Speakers get high profile visibility. Look to get your name included in programs, brochures, email announcements, agendas and other handouts, press announcements and online posting of conference materials. This is especially important when you are starting out and are not being paid. Ask up front what type of PR they will be doing for the event. NOTE: Pay attention to important submission deadlines. Read more

Saturday, December 30, 2006

15 ways to find inspiration

Inspiration is described as an irrational and unconscious burst of creativity it’s that and a whole lot more. When you’re inspired you’re in-spirit, beyond consciousness, liberated, all of you’re thoughts break their bounds. Sounds pretty good don’t it? But how exactly do you get to that all-encompassing point? Is there any way? Answers is: yes, there is no one way to get “inspired” there’s a multitude of ways. Here’s just a few:

1. Meditate

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